Run your operations
Email and inbox automation so nothing important gets buried.
New emails get sorted and sent to the right person. Routine replies are drafted, attachments are filed, and you get a daily summary of what needs attention.
A good fit for
- Shared inboxes such as sales@ and info@
- Owners who spend their mornings clearing email
- Teams that often ask who is replying to an email
How it works
How each email gets sorted and handled
AI reads each new message, identifies its type and sends it down the right route. Replies wait for review until you’re confident enough to automate them.
Automated Your team
A new email arrives
In a personal or shared inbox
AI reads and labels it
Topic, sender and urgency
What kind of email is it?
New inquiry
Sent to sales
Added to the CRM, reply drafted
Routine request
Reply drafted
Ready for quick review
Invoice or document
Attachment filed
Logged for accounts
Urgent or sensitive
Flagged right away
Goes to the right person
You get a daily summary
What came in, what’s been handled and what still needs a decision.
Before and after
What changes for your business
Shared inboxes fill up with inquiries, invoices, supplier emails and notifications. Important messages get missed and the same replies get typed again and again.
Today: Important emails get buried in notifications
With automation: Messages are sorted by topic and urgency as they arrive
Today: Common replies get typed from scratch
With automation: Draft replies are ready when you open the email
Today: Attachments stay scattered across inboxes
With automation: Documents are filed and logged in the right place
What we set up
New emails get sorted, routine replies are drafted for you, and important messages stand out.
You stay in control
Replies are saved as drafts by default. You choose which low-risk messages, if any, can be sent automatically.
- Automatic sorting, labeling and routing by topic and urgency
- Draft replies to common requests, ready for a quick review
- Attachments saved to the right folder and logged
- A daily summary of what needs your attention
What it connects to
- Gmail or Google Workspace
- Outlook or Microsoft 365
- Your CRM and accounting software
- Cloud file storage
Product names only describe common setups. A4 Automations isn’t affiliated with them.
A walkthrough
Example: a shared inbox gets a supplier invoice and a complaint
A hypothetical example of how this can work, not a client story.
- 01The invoice is labeled, saved to the accounts folder and logged for review.
- 02The complaint is marked urgent and sent to the manager right away.
- 03A draft acknowledgment is ready for the manager to check and send.
- 04Both items appear in the next daily summary with their current status.
FAQ
Questions about email and inbox automation
Will AI send emails without me seeing them?
Not by default. Replies wait as drafts for you to review. You can later allow automatic sending for simple, low-risk messages.
Does this work with Gmail and Outlook?
Yes, both are common setups. We build this into your existing accounts, so your team keeps using the same inbox.
Is confidential email safe?
We limit access to the inboxes and data needed, use providers’ data controls where available and can exclude sensitive senders or folders.
Often paired with
Quotes, invoices and document automation
Quotes, invoices and contracts go out faster, with the right details and no re-typing.
See how it works: Quotes, invoices and document automationCRM and pipeline automation
Your CRM stays up to date without manual entry, and follow-up steps don’t depend on memory.
See how it works: CRM and pipeline automationAI chat assistant for website and WhatsApp
Customers get answers from your approved information and can inquire or book at any hour, without waiting on your team.
See how it works: AI chat assistant for website and WhatsApp
Next step
Want to see this in your business?
Tell us how this works for you today. We’ll reply with how we’d set it up and what it would take.